What is the Job of an Accident Report Clerk

Accident Report Clerk

Definition of an Accident Report Clerk:

An accident report clerk is also known as a Medical Records Clerk or Police Report Clerk. An accident report clerk is responsible for managing patients’ health records and history. They are also responsible for helping conduct audits, gathering and filing patient information, and processing discharge papers.

Job of an Accident Report Clerk

Responsibilities of an Accident Report Clerk

Here are mentioned responsibilities of an accident report clerk’s resumes representing typical tasks they are likely to perform in their jobs.

  • Serves as a client representative for the Police Department, demonstrating a positive attitude and progressive conduct through the display of professionalism, courtesy, and appropriate tact and discretion in all relations with other workers, other agencies, and the general public. 
  • Analyzes and codes reports and Crime Reporting ethics and enters data into an automated records management system. Reports to include offense reports, arrest reports, traffic accidents, external criminal citations, external traffic citations, district criminal citations, district traffic citations, written warnings, and field interviews, defensive orders, repossessed and Police impounded vehicles, open records requests for digital copies of calls for service and online reports. 
  • Retrieves and compiles information from department databases, using a variety of retrieval procedures. 
  • Understands and applies laws governing criminal justice records dispersion. 
  • Responds to public requests in person, by telephone, or by mail. Provides information to other law enforcement agencies. 
  • Performs background checks for individualities, businesses, Brady Bill requirements, taxi permits, and criminal justice positions. 
  • Organize tasks and assignments according to priority. 
  • Assembles and distributes offenses, arrest reports, and related documents for investigation, prosecution, and other law enforcement-related agencies. 
  • Accesses enter and retrieve information. Aiding in the administering of system compliance laws and carrying out confirmation and inspection liabilities. 
  • Ensure proper disposal of confidential documents as demanded and needed. 
  • Ensure proper care, operation, and maintenance of equipment assigned to the division. 
  • Prepares an archival record of Law Enforcement documents on digital imaging systems. 
  • Assistances in maintaining original files, off-point storage, and compliance with the records retention and destruction schedules. 

Education and Training:

Typically, the incident records clerk job does not need any education beyond a high school degree or its equivalent. Some workers, however, may prefer to hire candidates who have an associate or bachelor’s degree. The training on policies and procedures is done on the job rather than through college classes. Some colleges offer degree programs, such as an administration of justice major, that specifically prepare students for this type of job opportunity. 


There are several skills that you would have to attain before pursuing the career. These may include basic skills or a few high-level job-specific skills that you would require. However, you have to possess all of these before applying for the job because your performance will be judged on these parameters only. These include things such as:

  • Strong communication skills
  • Strong interpersonal skills
  • Good customer service experience
  • Medical records experience
  • Capability to communicate effectively 
  • Information of basic civil and criminal statutes.
  • Capability to maintain the confidentiality of all information 
  • Make obvious professionalism, good judgment, integrity, discretion, dependability, and lastly enthusiasm.
  • Capability to work with a high level of interruption
  • Information of principals and methods of record


The national average payment of an incident report clerk is $60,000 per year in the United State. So; they can earn $5,000 per month. The payment ranges can vary widely depending on so many important factors, including education, certifications, additional skills, and the number of years you have spent in your profession.


So, finally, we are here with the conclusion of the whole discussion. We have overlooked the definition of an accident report clerk. Moreover, we also discussed what roles are there in the market that need to be performed. After a detailed discussion on the topic, we mentioned the educational requirements and skill set requirements. Then, Lastly, we checked out what the salary expectations can be in this field. But, now to answer the final query in your mind.

Yes, we know you are wondering where I can apply for this designation. Don’t worry. Because we have you covered with this as well. You do one of the two things. Firstly, you can search for opportunities online. You can do this by checking out some of the efficient Job searching platforms. Secondly, you can visit our website’s main page. Then you can search for any desired designation to get the most feasible open positions.

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