what is the job of an Academic Records Specialist

Academic Record Specialist


An Academic Record Specialist is a staff of an academic Institution who helps us with students’ records. This can be for any of the stages of schooling; elementary, high school, or tertiary institutions of learning.

They verify and keep records of students from admission screening till the final departure from the school. Also, their duties are closely linked with those of Academic Registrars, so they mostly work together.  

Additionally, these professionals are people who are highly observant and able to pay careful attention to details. Likewise, their job description requires a great deal of precision and accuracy.

To find out all you need to know about the job description of an Academic Record Specialist, keep reading.

Who is an Academic Record Specialist?

An Academic Record Specialist works in schools and institutions for learning. He or she ensures that academic and personal records of all students are accurate and adequately recorded in files and databases. From admission requirements to results, CGPAs, transcripts, etc. They also provided information to students or staff concerning prerequisites, courses to register, etc.

Also, they are required to be highly confidential, as they have virtually every information about everything student. They are also usually part of students’ enrollment processes into schools and colleges.

Additionally, they must be very careful to update student information accordingly, as they progress in class. They also work with academic registrars, who are also in charge of academic records of some sort. 

Furthermore, Academic Record Specialists are well-grounded in computer skills, cataloging,g, and the use of different databases. They must have good documentation skills, precision, and accuracy as well. Also, they usually practice with Bachelor’s degrees or even diplomas.  

Let’s learn more about their responsibilities.

Responsibilities of an Academic Record Specialist

Academic Record Specialist

The responsibilities of an Academic Record Specialist, as explained earlier, revolve around keeping student records. Some of them are as follows:

  • Being part of enrollment and registration processes for new students.
  • Documenting every student’s information.
  • Uploading students’ information into appropriate databases.
  • Answering Student’s questions about course registration, transcripts, and other documents.
  • Updating records as students progress academically.
  • Maintaining confidentiality of every student’s information.
  • Working together with registrars or providing them with the information needed.
  • Helping the institution maintain high standards by being effective at duties.
  • Teaching and training new staff and students.
  • Operate with the knowledge of the policies of the academic institution.

Qualifications for practice as an Academic Record Specialist.

To practice as an Academic Record Specialist in the United States, the following are necessary.

  • Firstly, a Bachelor’s degree or a relevant diploma.
  • Secondly, work experience in the academic registry, student systems, etc. 
  • Thirdly, COVID-19 vaccination.

In addition, some skills are a must-have for employment in this position. They greatly facilitate duties and save time and stress. Some of them include:

  • Computer skills.
  • Documentation skills.
  • Public speaking skills.
  • Analytical skills.
  • Ability to pay close attention to details.
  • Ability to work well under pressure.
  • Good interpersonal skills.
  • Teaching skills.
  • Time management.
  • Knowledge of computer software.
  • Leadership skills. 
  • Problem-solving skills.
  • Data management skills.


The Salary of Academic Records Specialists ranges from $30,000 to $63,000 in the United States. The particular figure is dependent on some obvious reasons. Some of them are as follows.

  • Firstly, the geographic location of the institution.
  • Secondly, the type of institution; elementary, high school, or college.
  • Thirdly, the size of the school.
  • Also, the qualification of the staff.
  • Additionally, the experience of the staff.
  • Furthermore, the working schedule of the staff.
  • It can also depend on the competence of the staff.

Work Environment

Academic Record Specialists work in academic settings for pupils or students. It could be for grade school, high school, or even universities. They mostly work with Academic Registrars or may substitute them. Additionally, they work in office settings, alone in one or sharing one with other staff. However, they are entitled to Computer systems for work purposes. They are also required to be well dressed and approachable. 

Moreover, they work full time, excluding public holidays and weekends.


An Academic Record Specialist is an academic staff. One who is in charge of all-around Record keeping for students. He or HSE updates this information when due and ensures faith they are accurate and precise. They also ensure to make them available for use when need be.

For one, they must be quite organized to succeed in this position m so, if you are skilled in this area, it might be a career worth looking into.

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